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Why does Venn create new vendors in QuickBooks & Xero?
Why does Venn create new vendors in QuickBooks & Xero?
Michael Tan avatar
Written by Michael Tan
Updated over a month ago

QuickBooks and Xero require a Vendor to be assigned for transactions to sync correctly. If a Vendor is missing, the system won’t be able to record the transaction, leading to sync errors.

Since Venn supports multi-currency spending, Vendor records must also reflect the correct currency. Without this, transactions in different currencies under the same Vendor may cause reconciliation issues.

How does Venn determine when to create a Vendor?

  • Venn first checks if a matching Vendor exists in QuickBooks/Xero.

  • If no match is found, we create a new Vendor using the transaction’s Vendor name + currency.

  • This ensures each transaction is properly categorized and reconciled in your accounting system.

Without this process, QuickBooks and Xero would be unable to sync these transactions, leading to manual corrections.

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