Add a bill manually
After you get a bill from a supplier, here's how to record it:
Select + New.
Select Bill.
From the Supplier ▼ dropdown, select a supplier.
From the Terms ▼ dropdown, select the bill's terms. This is when your supplier expects to be paid.
Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
Enter the bill details in the Category details section. From the Category dropdown, select the expense account you use to track expense transactions. Then enter a description.
Tip: You can also enter specific products and services in the Item details section to itemize the bill. To set up, go to Settings ⚙, then select Account and settings. Select Expenses. In the Bills and expenses section, select the pencil ✎ icon. Then, turn on the Show Items table on expense and purchase forms switch.Enter the Amount and sales tax.
If you plan to bill a customer for the expense, select the Billable checkbox and select their name from the Customer ▼ dropdown. Learn more about billable expenses.
When you're done, select Save and close.
Bills added manually appear directly in the Unpaid tab. Because you added the bill, you don’t need to review it.
Upload bills from computer
Go to Expenses and select Bills (Take me there).
From the Add bill ▼ dropdown, select Upload from computer.
Drag and drop files into the Upload window, or select the Upload button to choose files on your computer.
Note: QuickBooks supports PDF, JPEG, JPG, GIF, and PNG images.
The bill is added to the For review tab where you can verify the information and record the payment or pay later.