Add a bill using a desktop website:
In the Business menu, select Bills to Pay.
Click New bill.
Enter the information into the bill fields. Xero warns you if the reference and customer name match any existing bills.
This short video shows you how to speed up data entry using Xero's inbuilt calculator.
Add the items you need to pay for. You can drag and drop the item lines to reorder them.
(Optional) Click the file icon to upload items related to the bill.
(Optional) If you want a customer to pay for a billable expense, click Assign expenses to a customer.
(Optional) If you use Xero Projects and have the projects standard or projects admin user role, click Assign expenses to a project to link the bill to a project. Start typing to search for a project, select the project and line items you want to link, then click Assign and OK.
Save the bill, send it for approval or approve it yourself.
(Optional) Click Allocate and assign supplier credit to the bill if you've approved it.
(Optional) Click Add Note to enter additional information for the bill.
Copy an existing bill using a desktop website:
In the Business menu, select Bills to Pay.
Find the bill you want to copy, then click the supplier’s name.
Click Bill Options, then select Copy.
Review the bill and amend any details as required.
Save the bill, send it for approval or approve it yourself.
If you copy a bill with a file attachment, the attachment isn’t copied to the new bill.